MDA Property Manager ©
Key Features
A database of the extensive types and volumes of data required by property managers. The integrity and complexities of underlying data are managed by an easy-to-use interface. Extensive scope of functionality and business process automation.
- Automated billing from lease agreements.
- Sophisticated operating cost apportioning.
- Electronic capture and billing of electricity and water costs.
- Calculate and bill turnover-based rental.
- Bulk email of tenant statements.
- Send SMS's to tenants, suppliers etc.
- Easy integration with MS Outlook for updating of contacts, calendar items, tasks and sending emails.
- Integrated Customer Relationship Management (CRM) to manage ad hoc tasks/issues and actions of a non-facilities management nature. (To be extended to managing cases with all stakeholders including tenants, owners, suppliers, prospective tenants and visitors to properties.)
- Collect rentals electronically using debit orders or bank statement downloads.
- Automated accounting for fees and commissions in the books of the managing agent.
- Fully customisable report writer for Income Statements and Balance Sheets.
- Link to external General Ledger and Cash Book systems. Standard interfaces include Accpac, Impact, Brilliant, Pastel, SAP, Oracle, Tetra, NewViews, Great Plains, SmartStream etc.
- Look at consolidated views across portfolios and drill-down to underlying detail.
- Comprehensive facilities management, including - recording of jobs, generating quote requests and orders, and order to invoice matching.
- Powerful reconciliations of cash books, tenant deposits, expenses to recoveries, unmatched work orders, internal to external gl's.
- High level key performance indicators with drill-down capabilities.
- Comprehensive budget and projection tools with no limitations, but with controls for finalised and revised budgets.
- Analyse risks and opportunities of your property portfolio from a strategic level.
- The utilisation of Microsoft's SQL Server database ensures data integrity, scalability and unlimited number of users, automated roll-back of failed transactions.
- Advanced credit control, including automated late payment interest and penalty charging and letters of demand.
- Tight control of space and leases supported by comprehensive schedules i.e. tenancy, vacancy, diary, check lists etc.
- Electronic payment of commissions, suppliers, landlords etc.
- Advanced Accounts Payable functionality including open-item, order matching and direct recovery of operating costs from tenants.
- Generate cash flow statements and rent rolls at any stage for any period range.
- Automatic calculation and billing of commissions, management fees, bank charge recoveries and interest on overdrawn accounts.
- No monthly or annual procedures, simply 'click' to change period.
- Simultaneous and transparent accounting for 3 different periods i.e. financial, tenant statement and owner statement. This circumvents 'dead periods' and allows quick response to transaction from the perspective of accountants (by financial period), owners (cash flow statements and rent rolls by owner statement period) and tenants (by tenant statement period).
- Totally integrated and real-time General Ledger.
- Powerful special journal facility for recurring, reversing or importing batches.
- Generate inter-company loan accounts.
- Easily determine replacement cost values and manage insurance.
- Import bank statements electronically for Cash Book Reconciliations.
- Integrated Asset Register with automatic generation of depreciation, scrapping and disposal transactions.
- Facilitates methodical approach to new business opportunities emanating from existing tenants, prospective tenants, brokers, landlords and the properties themselves.
- Monitor trading turnover patterns, comparable trading densities and automatically calculate turnover-based rental.
- Advanced security controls with flexibility to ensure that users have the necessary level of access to the required processes and properties.
- Built-in tools include a financial calculator, data query tool, financial integrity checker, export to GIS system, export to vacancy listing systems, storage of documents/pictures.
