MDA Property Manager ©
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Processes
- Bill Tenants
- Collect Money
- Credit Control
- Manage Space and Leases
- Customer Relationship Management (CRM)
- Payments
- Control Cash Flow
- Basic Owner Reporting
- Agency Reporting
- Change Processing Period
- General Ledger
- Asset Register
- Insurance & Replacement Costs
- Facilities / Maintenance Management
- Reconciliations
- Key Performance Indicators
- New Business Opportunities
- Projections & Budgets
- Valuations & Investment Analysis
Payments
A comprehensive accounts payable system with strong security controls. Specialist features to automate the recovery of expenses in terms of lease agreements and payment of agency collection commissions and other fees. Generate electronic payments to banking systems.
- The payment processes include the functionality of a sophisticated creditors/accounts payable system.
- Maximum benefits are achieved when complete supplier profiles are set up, e.g. payment terms, payment method, discounts, whether an order is required, the normal property/account allocation, whether it is of a recurring nature, whether it should be recovered from tenants, etc.
- Quick capture of ad hoc as well as recurring invoices with checks for duplicates.
- Automatically invoke tenant recovery facility for recoverable expenses.
- Advanced capture screen for credit notes, order matching, discounts, etc.
- Allows edit of automatically calculated agent fees for bank charges, collection commission and fixed fees before generating transactions.
- Pay suppliers by manual cheques, printed cheques or EFT.
- Keeps a comprehensive payment register.
- Print or email payment remittances for suppliers.
- Post date cheques or other payments.
- Select full or partial document payment on optimum payment terms.
- Check for sufficient funds before posting.
- Restrict posting of payments to authorised users.
- Make ad hoc payments to non-registered suppliers or refund deposits to tenants.
- Speeds up monthly owner payments with selection options on interim payments or for properties where all rentals have been collected.
- Quickly get money into owner's bank accounts by generating bulk credit transfer instructions.
- Deducts required retention amounts per property.
- Calculate interest due to or from owners on cash balances.
- Letting commission report clearly shows the commission calculations based on user-defined formulas for selected leases and/or Brokers.
- Quick cash transfers between bank accounts, including special controls for agent held deposits.
